COVID-19 Department Policies & Resources
Note: Face masks and PPE use, and appropriate social distancing are required while anywhere on campus.
Time Tracking Form
NOTE: This Time Tracking form is ONLY for ChemE faculty laboratories located in buildings 66, 56, and E17-19.
Time tracking form: https://tinyurl.com/chemetime
User name: MIT Kerberos (email) without @mit.edu.
Password: MIT Kerberos password
For additional information, please see instruction.
Please report any access or other issues with entering your time to email@example.com.
Guidance for Vendors/Visitors to the Department
Instructions to Vendors/Suppliers/Contractors who need to visit our Department:
- The company must send a PDF of their COVID-19 safety protocol in advance to firstname.lastname@example.org.
- ChemE Facilities and EHS staff will review the protocol to make sure it is consistent with MIT COVID-19 guidelines before the vendor is approved to come onsite. The company protocol will be kept on file in the ChemE Dept and arrangements will be made for the company rep/technician to visit campus at a specific date and time.
- Vendor/Visitor Daily Health Attestation Form – On the day of the visit, the vendor rep/technician must complete this form and email it to email@example.com in advance of arriving on campus.
- When the vendor arrives on campus, text or email ChemE staff to be greeted outside and escorted to the building & room. When the visit is complete, the rep/technician will be escorted out of the room & building as well.
What to do in the event of a COVID-19 exposure or positive test
Suspected COVID exposures:
MIT Medical is the primary point of connection for all inquiries and any necessary follow-up related to suspected COVID infections. There are 3 ways to initiate contact:
Option 1 – Call MIT Medical COVID-19 hotline: 617-253-4865
This is a staffed line open to all members of the MIT community. As noted on the MIT Medical webpage, you may call this number if you are experiencing symptoms of COVID-19, such as “fever, cough, fatigue, or shortness of breath.” You should also call this number if you have been in close contact with someone who has tested positive or who is under isolation due to COVID-19.
Please do NOT contact them if your questions do not involve known or suspected COVID cases, e.g, if they are related to accessing campus, proper procedures for operating in campus spaces, etc. You should continue to contact members of our ChemE Infrastructure Team (firstname.lastname@example.org), including our EHS Coordinator, Brian Smith, and our Building Manager, Chris Monaco, for more non-medical and operational questions or issues around the lab or building.
Option 2 – Email The MIT Medical “COVID Report”: email@example.com
This is a monitored email address to be used for positive reports of cases connected to the MIT community. The report does not need to be made by the person who has received the positive test, but it should be someone sufficiently knowledgeable to provide the information listed here. A report can also be made if there is concern over exposure to someone who has tested positive.
Option 3 – Contact MIT Medical Using COVID Pass System: covidpass.mit.edu
If you are in the COVID Pass system to access campus, this is the easiest way to initiate contact with MIT Medical. If you report COVID-related symptoms (first set of questions) or close contact with a known or suspected COVID-positive individual (second set of questions) in the Daily Health Attestation form, this will automatically trigger a notice to MIT Medical. (You will also be unable to access campus.) You should then expect to receive a follow-up contact.
Irrespective of the method through which you connect, if a positive test is confirmed, MIT Medical will also initiate the process of contact tracing to notify any individuals who may have been exposed. This will include an interview with the patient to understand the nature of any contacts so that only those who are considered to be at risk will need follow-up.
Report Access Problem and Other Concerns
Please consult the Covid Apps site for helpful information on accessing campus during the COVID-19 pandemic, including information on testing frequency and access at MIT Medical. If you are experiencing technical issues with Covid Pass or the Covid Access System, email firstname.lastname@example.org.
If, after consulting the Covid Apps site, you have non-medical questions or issues concerning the labs or buildings, or you have continue to have problems with your access or related concerns, you should contact members of our ChemE Infrastructure Team (email@example.com), including our EHS Coordinator, Brian Smith, and our Building Manager, Chris Monaco.
Anonymous Feedback Form
If you have any concerns or comments you wish to inform the Department Monitoring and Compliance (DMC) committee and department leaders, please use this form.
We also have suggestions/comments boxes in building 66 first floor entryway by the elevators and on 5th floor elevator lobby of building E18/E19. These can be delivered anonymously.
Should you want to report issues, concerns or violations anonymously, you can also use the MIT Hotline (hotline.MIT.edu).